View our project for more details.

Infrastructure we still need: * Campaign Website

• n8n: Orchestrates the automations and connects all systems.
• Stripe: Captures payments (Checkout) and emits webhooks.
• Shopware: Store backend where VIP promotion codes/coupons are created.
• Mautic: Marketing automation/CRM; stores contacts, fields, and sends emails.
• Discord: Community platform; API used to generate single-use invite links.
• EspoCRM: Sales CRM; leads are ensured/created for marketing contacts.

Purpose: When a Mautic contact is updated and has opted in, this workflow issues the correct Discord invite (VIP or Basic), saves the link on the Mautic contact, ensures a Lead exists in EspoCRM, and emails the invite. It includes jitter and “already has a link?” checks to prevent duplicates.

• Unordered List ItemTrigger: Mautic “Contact Updated”
• Wait 0–3s (jitter to reduce concurrent updates)
• Check if “opt_in_confirmed” is true; otherwise, stop
• If “vip_status” is true:
  • Unordered List Item* Check if VIP Discord invite link exists
  • If not, wait 0.3–1.2s, re-fetch contact, check again
  • If still missing, issue VIP Discord invite link (via Discord API)
  • Update Mautic contact with discord_invite_link_vip
  • Check if link was successfully added
  • Send VIP Discord invite email to contact (from Mautic)
• Else (non-VIP):
  • Check if Basic Discord invite link exists
  • If not, wait 0.3–1.2s, re-fetch contact, check again
  • If still missing, issue Basic Discord invite link (via Discord API)
  • Update Mautic contact with discord_invite_link_basic
  • Check if link was successfully added
  • Send Basic Discord invite email to contact (from Mautic)
• EspoCRM Sync:
  • Try to retrieve Lead by contact attributes (typically email)
  • If not found, create Lead in EspoCRM (via HTTP POST)

• Unordered List ItemMautic contact has exactly one stored Discord invite link (VIP or Basic).
• Appropriate invite email is sent from Mautic.
• A corresponding Lead exists in EspoCRM.

Purpose: When a customer successfully purchases a “VIP reservation” via Stripe, this workflow generates a unique Shopware coupon, marks the buyer as VIP in Mautic, and sends the coupon by email.

• Trigger: Stripe webhook on checkout.session.completed
• Check if payment was successful
• Look up session in Stripe to get line items
• If the product was a VIP reservation, continue; otherwise, stop
• Generate promo code (unique for each purchase)
• Add promo code to VIP promotion in Shopware (via HTTP POST)
• Find corresponding contact in Mautic (by email)
• Merge promo code and contact details
• Set contact “vip_status” to true and assign promo code in Mautic
• Send email with coupon to contact (from Mautic)

• A new single-use promo code is created in Shopware’s VIP promotion.
• The buyer’s Mautic contact is marked as VIP and stores the promo code.
• Coupon email is sent from Mautic.

• Only runs for successful payments and only for the VIP product.
• Contact matching uses the email captured by Stripe.
• If the Shopware API call fails, the Mautic update/email won’t run (prevents partial state).

• Unordered List Itemvip_status: boolean
• promo_code: string (from Workflow 1)
• discord_invite_link_vip / discord_invite_link_basic: strings
• opt_in_confirmed: boolean (gate for all messaging)

• Credentials needed: Stripe (API + webhook secret), Mautic API + email config, Shopware API token, Discord Bot token, EspoCRM API credentials.
• Respect Discord rate limits; n8n waits help mitigate 429s.
• To reissue an invite, clear the relevant invite link field in Mautic and save; the workflow will create a new link.
• Troubleshooting: Shopware errors stop coupon issuance; Mautic update failures prevent emails; duplicate invites usually mean a field name mismatch or a parallel process overwriting values.